It is beneficial to those who are not familiar with what Microsoft is, to break down exactly what Microsoft 365 is and what it is for. Microsoft 365 is a comprehensive suite of productivity and collaboration apps created to be used for homes, schools, non-profit organizations, and as a virtual office for businesses of all sizes. It is powered by cloud and offers a variety of products and services. These products and services include the currently most advanced productivity tools available, including OneDrive, Microsoft Teams, Microsoft Word, Excel, PowerPoint, and Outlook to name a few, but there are many more.
They include the ability to install all these tools onto any device, whether it be a PC, a Mac book, a tablet, or even phones. 1 terabyte of OneDrive cloud storage is made available for the storage of a client’s data while using the productivity tools. Furthermore, Microsoft 365 regularly updates and upgrades these apps to constantly improve and ensure they provide the most advanced tools.
Benefits of Microsoft 365 for Businesses
Particularly for businesses of all sizes, Microsoft has become a powerful tool for enhancing productivity and collaboration, leading them to gain and maintain a competitive edge in the market by streamlining business operations and admin. In using Microsoft 365, these businesses can also cut down on unnecessary costs and drive innovation.
Well, eliminating the need for onsite servers and hardware reduces business expenses significantly as they tend to be costly. Making use of cloud-based services means that the IT support London businesses would usually need to spend copious amounts on maintenance costs is lower. Not as much money is spent on inhouse IT staff and maintenance because this is managed by Microsoft. Since Microsoft offers a suite of apps this eliminates the need for individual software licensing costs. All the apps are covered in one package. Furthermore, it also offers integrated data backup and recovery, such that should there be a disaster such as a Cyber-attack there will be no additional costs charged for disaster recovery solutions.
Enhanced Collaboration with Microsoft 365
The following features of Microsoft 365 have enhanced collaboration in workplaces. Microsoft Teams is well known as a communication hub that permits real-time video conferencing, instant chatting, sharing of files, and integration of other Microsoft Apps. This way employees do not have to be in the office to have meetings and communicate efficiently to get work done. SharePoint is a platform for collaboration of teams, document management, and ensuring that everyone accesses updated information.
A unique feature applying to both the above-mentioned tools is that multiple users can edit the same document at the same time. It is more time-efficient and easier for users to work together on one task. Productivity is taken to another level with Microsoft 365 because users can make use of intelligent tools like AI-powered suggestions, automated tasks, and data analysis. This is integrated groundbreaking technology designed to allow its users to work smarter and with greater speed.
Users can access their files and apps from any geographical location and on any smart device provided that there is internet access thanks to cloud-based solutions. With managed IT services London businesses that have not yet completely migrated to cloud spaces, can still easily do this. By combining the power of Microsoft 365 and the expertise of managed IT services, businesses and organizations can achieve greater efficiency, security, and overall success.
Microsoft 365 Productivity Apps and Security Features
Some of the other mentioned productivity apps such as Outlook function as a way to manage emails, calendar and scheduling of meetings, appointments, and events for the day-to-day running of businesses, organizations, or even institutions. Excel is an advanced spreadsheet for organizing, manipulating, and analyzing any data. With Excel spreadsheet users can play around with formulas to make calculations; they can use the analyzed data to make tables and charts to display the data.
This is by far one of the most advanced productivity tools Microsoft 365 can offer. PowerPoint is an extremely useful tool for creating presentations with slides, while Microsoft Word allows you to create a plethora of documents such as letters, reports, and many other documents that require writing. Microsoft 365 does not just provide productivity and collaboration tools; it also provides enhanced security for the data that is stored in the cloud while using their productivity tools. From advanced threat protection against cyber threats like malware, ransomware, and phishing to data loss prevention features that prevent the accidental sharing of sensitive data and information. Down to compliance features that ensure your business or organization follows the standards and regulations for ensuring that data is secure and private.
Conclusion:
Finally, Microsoft 365 consultants are experts in the industry that can counsel businesses on which of these tools would be of benefit to their own business needs. They help to equip companies of all sizes on how to go about enhancing productivity and collaboration in the workplace.
